As the operator of the online offer, HO2 Systemberatung GmbH (hereinafter referred to as “we”) is, among https://www.ho2-gmbh.de other things, the responsible body for the processing of the personal data of the users of the online offer. Our contact details can be found in the imprint of the online offer, the contact persons for questions regarding the processing of personal data are named directly in this privacy policy. We take the protection of your privacy and private data very seriously. We collect, process and use your personal data in accordance with the content of this privacy policy as well as the applicable data protection regulations. With this privacy policy, we would like to inform you about the extent to which we collect, process and use personal data about you.

Use of our homepage

Information about your computer

Each time you access the online offer, we collect the following information about your computer: the IP address of your computer, the request from your browser and the time of this request. In addition, the status and the amount of data transferred are recorded as part of this request. We also collect product and version information about the browser and operating system used by the computer. We also record the website from which the online offer was accessed. The IP address of your computer will only be stored for the duration of the use of the online offer and will then be deleted or anonymized by abbreviation. The remaining data will be stored for a limited period of time. We use this data for the operation of the online offering, in particular to detect and eliminate errors, to determine the utilization of the online offer and to make adjustments or improvements. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f) GDPR.

Personal data

Personal data is information relating to an identified or identifiable natural person. This includes any information about your identity, such as your name, email address, or mailing address. On the other hand, information that cannot be linked to your identity (such as statistical information, such as the number of users of the online offering) is not considered personal information.

In principle, you can use our online services without disclosing your identity and without providing any personal data. However, if you would like to request information or apply for a job, we will ask you for your name and other personal information. It is up to you to decide whether or not to enter this information. We always point out which information is required for the use of the respective offer (mandatory information).

Automated decision-making on the basis of your personal data does not take place in connection with the use of our online services.

Processing of personal information

We store your data on specially protected servers within the European Union. These are protected by technical and organizational measures against loss, destruction, access, modification or dissemination of your data by unauthorized persons. Access to your data is only possible for a few, authorized persons. They are responsible for the technical, commercial or editorial support of the website. However, despite regular checks, complete protection against all hazards is not possible.

The personal data that you transmit to us via our online offer is transmitted via the Internet in encrypted form. We use SSL (Secure Socket Layer) encryption for data transmission.

Disclosure of personal data

As a matter of principle, we use your personal information to fulfil the services you have requested (for example, requesting information material or subscribing to newsletters). Below you can find out more about the individual services.

We do not pass on the data to third parties without your explicit consent, and certainly not for advertising purposes. Your personal data will only be passed on if you have consented to the disclosure of data yourself or if we are entitled or obliged to do so on the basis of statutory provisions and/or official or court orders. This may include, in particular, the provision of information for the purposes of law enforcement, to avert danger or to enforce intellectual property rights.

Legal basis for data processing

Insofar as we obtain consent for the processing of your personal data, Art. 6 para. 1 lit. a) GDPR as the legal basis for data processing. Insofar as processing your personal data because this is necessary for the performance of a contract or in the context of a quasi-contractual relationship with you, Art. 6 para. 1 lit. b) GDPR as the legal basis for data processing. Insofar as we process your personal data for the fulfilment of a legal obligation, Art. 6 para. 1 lit. c) GDPR as the legal basis for data processing.

The legal basis for data processing is also Art. 6 para. 1 lit. f) GDPR if the processing of your personal data is necessary for the purposes of a legitimate interest pursued by our company or a third party and your interests, fundamental rights and freedoms do not require the protection of the personal data.

Within the framework of this privacy policy, we always indicate the legal basis on which we base the processing of your personal data.

For our online offering, we use Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, which are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services related to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data held by Google.

You can prevent the storage of cookies by selecting the appropriate settings in your browser software; however, we would like to point out that in this case the use of the site may be affected. You can also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

For more information, see http://tools.google.com/dlpage/gaoptout?hl=de or http://www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data protection). We would like to point out that Google Analytics has been extended by the code “anonymizeIp();” for our online offer in order to anonymize the IP addresses, whereby the last octet is deleted.

We are of the opinion that, due to the protective measures taken (anonymization and possibility of objection), data processing for the purpose of optimizing our online offer is considered to be a legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f) GDPR.

Share

We may offer the possibility to share individual content with third parties in our online offering. When the corresponding function is called, a new window opens in which all the necessary information for sharing the content must be entered. This window is no longer part of our online offering, but is provided by the provider of the social media pages where the content is to be shared or another provider. In this respect, the information on the use of social media channels (see below) applies

As a matter of principle, we always delete or block your personal data when the purpose for which it was stored no longer applies. However, storage may also take place if this is provided for by legal requirements to which we are subject, for example with regard to statutory retention and documentation obligations. In such a case, we will delete or block your personal data after the end of the relevant requirements.

As on many websites, cookies are used for our online offering. Cookies are small text files that are stored on your computer and store certain settings and data via your browser for exchange with our online offer. A cookie usually contains the name of the domain from which the cookie file was sent, as well as information about the age of the cookie and an alphanumeric identifier.

Cookies allow us to recognise your computer and make any pre-settings immediately available. Cookies help us to improve the online offer and to be able to offer you a better and even more tailored service. The use of cookies is necessary, for example, to recognize a registered user for technical reasons.

Depending on the content and storage period, there are different types of cookies. Most of the cookies we use are so-called “session cookies”, which are deleted when you end your browsing session. In addition, there are some long-lasting cookies that allow us to recognise you as a visitor. Many cookies come directly from us, and the storage and evaluation of individual cookies is also carried out by service providers (so-called “third-party cookies”).

Most browsers are set to automatically accept cookies. However, you can disable the storage of cookies or set your browser to notify you as soon as cookies are sent. Please note that you may only be able to use our online services to a limited extent if you reject the storage of cookies.

Communication with the HO2

You can get in touch with us in various ways, including via the contact form in our online offer and the various social media channels. In addition, you will be happy to receive regular information with our newsletter and information service by e-mail.

Contact

If you would like to use the contact form in our online offer, personal data such as name and e-mail address will be requested. We collect and use the data transmitted via the contact form exclusively for the purpose of fulfilling your enquiry or request. To be able to answer your request.

You can decide for yourself what information you send us via the contact form. The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR. Once the matter has been processed by us, the data will initially be stored in case of any queries. Deletion of the data can be requested at any time, otherwise the deletion will take place after the matter has been completely settled; statutory retention obligations remain unaffected in each case.

Social Media Channels

In our online offer you will find links to social networks. You can recognize the links by the respective logo of the providers.

By clicking on the links, the corresponding social media pages will be opened, to which this privacy policy does not apply. For details on the provisions applicable there, please refer to the respective data protection declarations of the individual providers; You can find them at, for example:

Facebook: https://www.facebook.com/policy.php

LinkedIn: https://www.linkedin.com/legal/privacy-policy?_l=de_DE

YouTube:https://www.google.de/intl/de/policies/privacy/

Twitter: https://twitter.com/privacy?lang=de

Xing: https://www.xing.com/privacy

No personal information is transmitted to the respective providers before the corresponding links are accessed. Your access to the linked page is also the basis for data processing by the respective providers.

What information do we collect and for what purpose?

E-mail addresses

If you provide us with your email address, we will communicate with you via email. We will not share your email address with third parties outside of HO2. If you no longer wish to receive e-mails from us, you can let us know at any time. When you send an e-mail to us, personal data may be automatically transmitted, depending on the settings of your e-mail program. We will also keep them confidential. If you register for third-party services outside of HO2, it may be necessary to provide portions of our registration information to the relevant service provider, such as your email address. However, this will only be done if this is necessary as part of the service you have requested.

Orders and registration for events

If our online offer contains order and registration forms that you can fill out to request information, products and services, please note the following. In some cases, financial data such as Your bank account details or credit card number are collected. Financial data transmitted to us in this way will only be used by us for invoicing and payment processing for this particular transaction. The legal basis for this is Art. 6 para. 1 lit. b) GDPR; the processing of your personal data is necessary for the performance of the contract with you.

The data will be stored by us for as long as it is necessary for the fulfilment of the contract. In addition, we store this data for the fulfilment of post-contractual obligations and on the basis of retention periods under commercial and tax law for the legally prescribed period. This retention period is usually 10 years to the end of the respective calendar year.

Applicant Portal

We offer you the opportunity to apply directly for a position in HO2 via our online offer.

Use of personal data in the case of a job application

All personal data from your application and any attachments you provide in your application will be collected, processed and used by us and our affiliates only for the purpose of the applicant selection process and for internal statistics. Your personal data will be stored and processed in accordance with the applicable data protection regulations. The data is stored on a rented server of HO2 in the Federal Republic of Germany.

Your information will be treated in the strictest confidence. No personal data will be passed on to third parties outside of HO2.

Saving your application

We will store your personal data in our system in order to be able to assign any queries and, if necessary, to be able to approach previous applicants in the event of new vacancies. You have the right to object to the processing of your personal data with effect for the future, as well as to request an update or correction, blocking or deletion of your personal data. Please let us know at any time by emailing corinna.valentin@ho2-gmbh.de.

If you have applied for an advertised position, the documents will be deleted three months after the end of the recruitment process, unless there are other legitimate interests to the contrary. Such legitimate interests in this sense are, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG). In the case of an application without reference to an advertised position (unsolicited application), the application will be kept for as long as there is a possibility that the application may be of interest. You have the option of requesting the deletion of your application at any time, even before the expiry of the stipulated retention periods. In the event of a successful application, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal requirements. In all other cases, the legal basis for the storage of your applicant data is your consent pursuant to Art. Art. 6 para. 1 lit. a) GDPR.

We would like to point out that the information you provide as part of your application is voluntary.

Links to other websites

Our online offer may contain links to websites of other providers. We have no influence on whether these providers comply with the applicable data protection regulations. We are not responsible for the privacy practices or the content of other websites. We therefore recommend that you also check other websites for their respective privacy policies.

Use of contact details

The use of contact details published within the scope of the imprint obligation by third parties for the purpose of sending unsolicited advertising and information materials is hereby expressly prohibited. We expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam mails.

Your rights

You have extensive rights regarding the processing of your personal data. First of all, you have a comprehensive right of access and, if necessary, can request the correction and/or deletion or blocking of your personal data. You can also request the restriction of processing and have the right to object. With regard to the personal data you provide to us, you also have a right to data portability. If you would like to assert any of your rights and/or receive further information about this, please contact us or our data protection officer.

Once you have given your consent, it can be freely revoked at any time with effect for the future. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent before its withdrawal. The contact person for this is also our data protection officer.

If the processing of your personal data is not based on consent, but is based on another legal basis, you can object to this data processing. Your objection will result in a review and, if necessary, termination of the data processing. You will be informed of the result of the review and, if the data processing is still to be continued, you will receive more detailed information from us as to why the data processing is permissible.

If you believe that our processing of your personal data is not in accordance with this Privacy Policy or the applicable data protection regulations, you may lodge a complaint with our Data Protection Officer. The Data Protection Officer will then look into the matter and inform you of the outcome of the audit. In addition, you also have the right to lodge a complaint with a supervisory authority.

Summarized:

Right of access pursuant to Art. 15 GDPR
Right to rectification according to Art. 16 GDPR
Right to erasure (“right to be forgotten”) according to Art. 17 GDPR
Right to restriction of processing pursuant to Art. 18 GDPR
Right to information pursuant to Art. 19 GDPR
Right to data portability according to Art. 20 GDPR
No automated decision-making in individual cases, including profiling according to Art. 21 GDPR

Information and questions

Upon request, we will inform you whether and which personal data about you is stored by us. You have the right to withdraw your consent to the storage and use of your personal data and/or your user profile at any time with effect for the future vis-à-vis HO2, Online-Marketing, HO2 Systemberatung GmbH, Alter Güterbahnhof 3a, 22303 Hamburg, Germany or by sending an email to
Privacy@
ho2-gmbh.de
In particular, you can revoke your consent to receive any newsletter/information service at any time.

Data protection supervisor

Rudolf Fiedler
DPP Data Protection GmbH
Zum Gottschalkhof 2
60594 Frankfurt am Main
E-Mail: info@
dataprotectionpartner.de

Complaints Office of the Supervisory Authority

The Hamburg Commissioner for Data Protection and Freedom of Information
Kurt-Schumacher-Allee 4, 20097 Hamburg
Phone: (040) 4 28 54 – 40 40
E-Fax: (040) 4 279 – 11811
E-mail: mailbox@datenschutz.hamburg.de

Further information: https://www.datenschutz-hamburg.de/wir-ueber-uns-kontakt/wie-erreichen-sie-uns.html

Changes to the Privacy Policy

The status of the privacy policy is indicated by the date (below). We reserve the right to change this privacy policy at any time with effect for the future. An up-to-date version is available directly from the online offering. Please visit our online website regularly and find out about the applicable privacy policy.

Last updated: July 2018